1. Complete as much data entry as possible in the checkbook you want to close for 2009 in your current database. You don't want outstanding 2009 income or expenses on ANY checkbook in the checkbook. Post everything that should apply to 2009.

2. Print everything you need from your 2009 database, even Vendor and Owner 1099s.  Keep in mind that you can always go back to the 2009 database and print additional or amended reports.

3. Use the File menu's "Backup IPM database" option to create a backup of your 2009 data for later reference. We recommend using a unique file name like "EOY09Data.bku". Using Windows Explorer, copy this file to a CD or disk and keep it someplace safe.

4. Use the File menu's "Save As" option to create a copy of your database for 2009. We recommend naming the new database with the last 2 digits of the year - like "mydata08.mdb." Remember, IPM only supports 8-character file names, and will abbreviate  longer names with "~1" or "~2".   Make sure you're creating the database on the correct drive, too - that may be a network drive. So if your current database is "Z:\IpmData\APTS09.mdb",  you need to create "Z:\IpmData\APTS10.mdb" for 2010.

At the end of the Save As process, IPM will switch to the new database. Check the caption bar at the top of IPM to see the new name.

5. Make sure you're on the new year's database! NOW you can run the EOY "Advanced" button on every checkbook in the 2010 database. Select "End of Year Close" from the Closes menu, then click the Advanced button.  Click Process.  Repeat this step for each checkbook.

6. If you're on "cash" accounting and haven't run the January closing ("Create Charges") or you're on "accrual" accounting you will need to set your posting date to 12/31/2009 and run your "Create Charges (EOM)" on each checkbook.

Relax! The End of the Year isn't the End of the World!

If you would like assistance with your end of year close, please make an appointment - email us here. (Technical.support@
fullhousesoftware.com)

We'll connect remotely to your PC and walk through the process with you.